Share this story: IT folks, we hope you’ll pass this guide on to your users to help them learn to get the most from Outlook for Microsoft 365/Office 365 in Windows. (If you’re using the perpetual-license Outlook 2016 or 2019, see our separate Outlook for 20 cheat sheet.) We’ll periodically update this story as new features roll out. This cheat sheet gets you up to speed on the features that have been introduced in the Windows desktop client for Outlook in Office 365 and Microsoft 365 since 2015. Office 365: How to pick the best one for you“) Confusing matters even more, Microsoft has recently renamed some, but not all, of its Office 365 subscriptions under the “Microsoft 365” moniker, which generally means the plan includes everything from the old Office 365 plans plus some additional features and apps. (For more details, see ” Microsoft Office 2019 vs. When you purchase a perpetual version of the suite - say, Office 2016 or Office 2019 - its applications will never get new features, whereas Office 365 apps are continually updated with new features. Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 or Microsoft 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee. Although you may have been using Outlook for some time, you might be missing out on some of its worthwhile features.

If you’re using an email client rather than a cloud-based email service, there’s a very good chance that you’re using Microsoft Outlook, the most popular Windows-based piece of email software. An estimated 306.4 billion emails were sent every day in 2020, according to Statista - a figure that the market research firm expects to grow to 376.4 billion daily emails by 2025. Email, the mainstay of workplace communications, is stronger than ever.

Outlook 365 mail format by contact